City Hall Addition & Remodel Construction Bidding

ADVERTISEMENT FOR BIDS

Sealed bids for the City of Florence City Hall Remodel & Addition will be received by the City of Florence until the bid closing time of 2:00 P.M., Pacific Time, Tuesday, December 5, 2017.  Bids to be delivered to City of Florence City Hall 250 Hwy 101, Florence, OR 97439, and then publicly opened and read aloud immediately after the deadline for submission of bids.  Bids received after the abovementioned time and date will not be considered.  Bidders must submit a first-tier subcontractor disclosure form to the City of Florence at the above address, within two working hours of the time for receipt of bids in accordance with ORS 279C.370.  Bids submitted prior to bid opening date are to be delivered to the above address, Attn:  Megan Messmer, City Project Manager.  The envelope must be clearly marked: “BID FOR CITY OF FLORENCE CITY HALL REMODEL & ADDITION”.

The project contemplated and to be awarded under a single contract consists of remodel and addition to the existing City Hall Building.  Base Bid work primarily consists of an approximately 8,020 square foot remodel of the Main Floor and Lower Floor, and an approximately 2,410 square foot building addition for a total project area of 10,430 square feet.  Alternate Bids include Basement Office Area remodel, removal of a guy wire pole adjacent to the building, re-roofing of existing building (metal roofing and single-ply roofing), replacement of windows and siding at the east side of the building, site replacement (retaining walls, stair, ramp, and walk) on the east side, and other related work as shown in the Contract Documents (Project Manual and Drawings). Refer to Drawings, Section 01-1000 - Summary of Work, and Section 01-2300 - Alternates, for Details.   

A Mandatory Pre-Bid Conference and Walk-through will be held Thursday, November 16, 2017, 10:00 a.m.  General Contractors are required to attend to qualify to submit a bid. All interested parties shall meet on site at the City of Florence City Hall Lobby, 250 Hwy 101, Florence, OR 97439.  Contractors and subcontractors are encouraged to familiarize themselves with the bidding and contract documents prior to the walk-through. 

Bidding and Construction Documents for this Work, including Instructions to Bidders and Bid Form, may be examined at the office of HGE INC., Architects, Engineers & Planners, 333 South 4th Street, Coos Bay, Oregon 97420 (Architect), Phone: 541-269-1166; Email:  general@hge1.com, and at the following locations: various plan centers and on the HGE website at http://www.hge1.com/open-to-bid/.

One set of the Bidding Documents (including Drawings and Specifications) may be obtained by General Contractor/Prime bidders from HGE, INC., with a refundable deposit of $100.00.  Deposit made upon procurement of drawings, specifications and contract documents will be refunded upon return thereof in good condition no later than bid opening date.  PDF digital copies of these documents are also available via HGE, INC.'s website at http://www.hge1.com/open-to-bid/.  General Contractors are encouraged to contact HGE, INC. by phone or email, and register their interest in submitting a bid and to be included on the architect's plan holders list.  Addendums and other critical information will be forwarded to all persons on the architect's plan holders list.  Subcontractors can obtain access to a pdf digital copy via the Architect’s website.  Individual sheets and specification pages may be purchased for the cost of reproduction:  Drawings $2.00 per sheet; Specifications $0.25 per page.

Work included in this project is for public work subject to ORS 279C.800 to 279C.870 relating to Prevailing Wages.  Bidder’s attention is directed to the requirements of employment and minimum wage rates to be paid.  No bid will be considered or received by the City of Florence, unless the bid contains a statement by the bidder as part of its bid that Contractor agrees to be bound by, and will comply with the provisions of ORS 279C.840 relating to Prevailing Wages.  Before starting work on this Contract, Contractor and all subcontractors must have on file with the Construction Contractors Board a Public Works Bond in the amount of $30,000.

Each bid will contain a statement as to whether or not the bidder is a resident bidder as defined in ORS 279A.120.  No bid will be considered unless the bidder is registered with the Construction Contractors Board as required by ORS 701.035 to 701.055.  Bidders on this work must not be on the BOLI list of contractors ineligible to receive public works contracts.

No bid will be received or considered unless fully completed in the manner provided in the “Instructions to Bidders”, upon the official bid form provided by the Architect within the Project Manual, and accompanied by a surety (bid) bond, cashier’s or certified check executed in favor of City of Florence, in an amount not less than ten percent (10%) of the total amount of the bid.  Bid Bond is to be forfeited per ORS 279C.385, as fixed and liquidated damage should the successful Bidder neglect or refuse to enter into a contract and provide acceptable insurance certificates, bonds or other required documents for faithful performance of the work in the event Bidder is awarded the Contract.

The City of Florence may reject any bid not in compliance with all prescribed public bidding procedures and requirements, and may reject for good cause any and all bids upon a finding by the City of Florence that it is in the public interest to do so.  No Bidder may withdraw or modify its bid after the hour set for receipt of bids, and thereafter until the lapse of thirty (30) days after the bid opening.

By Order of the City of Florence.

Erin Reynolds, City Manager